
                        CINP Board Meeting Agenda
                               May 2, 2025
           13:00 Atl/12:00 East/11:00 MB/10:00SK+AB/9:00 BC

Join Zoom Meeting
https://uregina-ca.zoom.us/j/99822098061?pwd=Ebci9pDp5njzf48dV5wrw5iqRTnPXP.1

Meeting ID: 998 2209 8061
Passcode: 679808

---------------------------------------------------------------------------
*NOTE* METHOD TO ACCESS AGENDA MATERIALS:

To access the agenda materials, please go to the CINP website 
   http://cinp.ca/ 
and enter the following login information at bottom left
   Username: board
   Password: Nuclear$$2025
At the top left, click on the tab marked "Board documents".  You should be
able to download the documents from there.
---------------------------------------------------------------------------

1. Approval of Agenda

2. Approval of Apr 09/25 Minutes

3. Finance Report (Greg)
   a) Need a motion to approve the FY24 financial statements to be 
      presented at the Institutional Members meeting on May 14

   b) Motion re Appointment of Auditor
      - Dudley & Company LLP
        #100 - 225 13th Ave
     Regina, SK   S4P-0V6

   Greg can sign off at this point if he wishes

4. Executive Director Report (Garth)
   a) Membership
      - New Applications
        265 Mira Quinn (Regina, Associate)
	266 Sydney Plante (Regina, Associate)
        267 Michael Bradley (Saskatchewan)

   b) Conference Support Applications
      - 24th International Workshop on Next Generation Nucleon Decay & Neutrino
        Detectors (NNN25)

   c) Graduate Fellowships competition summary
      - committee: 
           Russell Mammei (Winnipeg), Chair
           Ruben Sandapen (Acadia), Education SWG Chair
           Andrea Capra (TRIUMF)
      - 17 applications, 2 awards made
      - 1 award declined, that fellowship was awarded to alternate #1
      - the selection committee has made some recommendations:
        - Should we consider having a requirement that students need to be 
          done with their candidacy (classes and test) like the DOE SCGSR 
          program?  This would cut down on the number of applications.  
          Do all graduate schools in Canada have candidacy exams or qualifiers? 
          - GH agrees this is a good idea, as it is also difficult to 
            evaluate applications where some barely have any PhD studies 
            completed and others have extensive experience.  GH will raise 
            this question for member feedback at the CAP Congress AGM.
        - Suggestions to streamline the application form
          - GH will seek committee feedback on a draft form for 2026

   d) Draft policy on Supporting Conferences located offshore
      - the Board requested GH to draft a policy for Board approval at the 
        last Board meeting
      - FYI, approved policies are posted at:
        https://cinp.ca/bylaws-and-policies

   e) Update regarding CINP events during CAP Congress week
      - CINP Board Meeting Thur June 12 @ 7:30
        - continental breakfast will be provided to those attending in person
	- Zoom will be provided to those who cannot attend in person
      - CINP Individual Members AGM Thur June 12 @ 12:00
        - you can purchase food as part of your CAP registration
      - CINP+IPP Joint Session Thur June 12 @ 13:30
        - it's Carsten Krauss' turn to chair this year
      - CINP Town Hall Meeting
        - Friday June 13 @ 9:00
	- you can purchase food as part of your CAP registration
	- The Brief Writing Committee will release an agenda prior to the
          meeting
   
   f) Update regarding LRPC and CINP Brief
      - 42 NOI were received, the Brief writing committee has reviewed 
        them and is following up on them
      - GH and Carsten Kraus met with NSERC and CFI on April 2 to review 
        LRPC membership.  Subsequent emails with them regarding Conflict 
        of Interest rules and Role of ExOfficio Members documents.
      - LRPC membership is nearly finalized.
      - Following NSERC's past practice, the LRPC invitation states:
        "we strongly recommend that you do not participate as a member of 
         any committee that will prepare briefs to the LRPC. Of course, you 
         could fully participate as a member of the community to 
         consultations undertaken by CINP, IPP, or any other 
         organization."
         As such, Paul Garrett will step aside from the Brief writing 
         committee but retain his other SWG Chair duties.  Corina Andreoiu 
         has agreed to take Paul's place on the committee.

   g) CINP May Newsletter
      - CAP Congress info
      - URS and GF results
      - WNPPC award recipients
      - research articles from outgoing Grad Fellowship awardees
 
5. News from TRIUMF (Chris/Ritu)

6. Other Business

7. Next Board Meeting:

   Thur June 12 Board meeting at CAP Congress (USask)
   7:30-8:45 Sask Time, Room TBA
   
   Please respond to the following:
   - Confirmed attending in-person:
     - Garth Huber

   - Confirmed attending remotely:

   - Confirmed not attending:
   
8. Adjourn
