			CINP Board Meeting Agenda

			      Dec 4, 2025
         13:30 NL/13:00 Atl/12:00 East/11:00 MB&SK/10:00 AB/9:00 BC


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*NOTE* AGENDA MATERIALS:

To access the agenda materials, please go to the CINP website 
   http://cinp.ca/ 
and enter the following login information at bottom left
   Username: board
   Password: Nuclear$$2025
At the top left, click on the tab marked "Board documents".  You should be
able to download the documents from there.
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1. Approval of Agenda

2. Approval of Minutes of Sept 25, 2025

3. Finance Report (Greg)
   a) status of NSERC account and projection to March 31, 2026
   b) update on member invoices paid to date

   - Greg can sign off at this point if he wishes

4. Executive Director Report (Garth)
   a) WNPPC Student Travel Awards
      - typical success rate is 70%, more applications when in Banff
        2025: 12 applications to Banff, AB, 8 awarded
        2024: 9 applications to Bromont QC, 6 awarded
        2023: 20 applications to Banff AB, 13 awarded
      - GH proposes 6x$750=$4500 travel awards, as per preliminary budget last
        spring.  Please recall that we had to make cuts to some programs due to
        the lower than expected NSERC grant, in order to preserve the URS funds
        as much as possible.
      - FYI, last year's motion read:
	  "Roughly 70% success rate to a maximum of 15 awards.  In addition,
           awards are $750 each."
	- we should place a cap of 70% success rate if get too few
          applications
	- we could offer a few more awards if we receive many more applications
          than expected, but this would have to come from somewhere else in the
          budget as things are tight.  Otherwise, we would have to accept a
          lower success rate.  Maybe specify some absolute minimum success
          rate, such as 50%?
      - need a motion to approve
      - need some volunteers for selection committee

   b) Conference Support Applications:
      - International Workshop on the Application of Noble Gas Xenon to Science
        and Technology (XeSAT) 2026 request (FY26)
      - Nuclear Structure 2026 request (FY26)
      - WNPPC 2026 student prizes (FY25)
      - University of Western Ontario Physics Undergraduate Conference (PhUnC)
        2026 request (FY25) -- recommend to not fund

   c) Membership
      New Applications:
      271 - Fatima Aljarrah (Assoc, Regina)
      272 - Thanassis Psaltis (Saint Mary's)
      273 - Nermin Sadoun (Assoc, Regina)
      
      Associate Member 3-Year Renewals:
      080 - Evan Rand (Canadian Nuclear Laboratories)
      081 - Venzenz Bildstein (Guelph)
      083 - Badamsambuu Jigmeddorj (Laurentian)
      119 - Tegan Beattie (Regina)
      120 - Jamie Stoker (Regina/Pathways Academy)
      149 - Stephen Kay (York, UK)
      196 - Diyyang Prajapati (Saint Mary's)
      197 - Love Preet (Regina)
      202 - Mehdi Drissi (TU-Darmstadt, Ger)
      205 - Michael Gennari (Mainz, Ger)
      206 - Megan Marquis (McMaster/TRIUMF)
      209 - Brian Kootte (Jyvaskyla, Fin)
      211 - Frank Wu (SFU)
      213 - Weerakoon Jayani Dissanayake (Guelph)
      215 - Samantha Buck (Guelph)
      216 - Jose Trujillo (Calgary)
      219 - Pooja Woosaree (Calgary)
      220 - Adam Powell (CERN, Switz)
      223 - Brynne Blaikie (Manitoba)
      225 - Lotta Jokiniemi (TU-Darmstadt, Ger)
      226 - Alicia Postuma (Regina)
      
      Discontinue:
      072 - Jens Dilling (JLab Director)
      093 - Allison Radich (Guelph)
      147 - Lucas Darroch (McGill)
      151 - Vijay Kumar (Regina)
      198 - Mukhwinder Singh (Saint Mary's)
      199 - Stjepan Oresic (Regina)
      200 - Azizah Mahmoud (Regina)
      201 - Nikhil Nikhil (Saint Mary's)
      203 - Jaime Bohorquez (Guelph)
      204 - Gurmukh Singh (Saint Mary's)
      207 - Marco Rocchini (Guelph)
      217 - Gareth Smith (TRIUMF)
      218 - Georgios Palkanoglou (TRIUMF) 
      221 - Timothy Hucko (Manitoba)
      224 - Jabia Moazam (Manitoba)

      No Response (2 tries) -- recommend to discontinue
      150 - Karthik Suresh (W&M, USA)
      210 - Ali Mollaebrahimi (TRIUMF)
      212 - Connor Natzke (TRIUMF)
      229 - Jennifer Rojo (TRIUMF)

   d) Meetings at CAP Congress, Ottawa, ON
      - June 21-26/26
      - Time and Date for Board Meeting
        - typically Thursday breakfast @ 7:30, but if that is too early for
          those joining from west, we could try Wednesday @ 18:45, mid-way
          through the poster session and then go for a group dinner
      - CINP Individual Members AGM is on Congress schedule for Thursday lunch,
        12:15-13:30
      - CINP/IPP Joint Session is organized by CINP this year, planned for
        Thursday afternoon 14:15-16:15

   e) Recent Meetings by GH
      - upcoming Dec 8-9 trip to Ottawa
        - CFI: Sylvain Charbonneau (President), Mark Legace (Dir of Programs)
	- NSERC: Alejandro Adem (President), Sarah Overington, Kevin Lapointe
	- ISED: Michelle Gravelle (Director General, Research Ecosystem Support)
      - Pan-Canadian MRS Coordination Board
        - GH asked to be co-applicant on Winnipeg MRS grant
      - observers were not invited yet again to ACOT meeting

   f) SAPES Fall Orientation Meeting
      - the meeting will be Dec 18
      - NSERC has considerably modified the meeting format compared to other
        years.  SAPES thought that they received a lot of details that were not
        needed for them to make decisions, so there will no longer be separate
        presentations by TRIUMF, SNOLAB, McDonald, CFI.  Garth and Carsten are
        now charged with summarizing all of the info on behalf of these
        organizations, in addition to the CINP/IPP presentations
      - the "Context Document" is in the process of being updated.  Thanks to
        the universities and TRIUMF that have provided new information.

   g) Canadian Subatomic Physics Long Range Plan
      - CINP Brief was submitted on Nov 28.  GH to write letters of thanks on
        behalf of CINP to the writing committee for their hard work
      - the LRPC has begun their virtual meetings.  Two meetings were held this
        week, on Dec 1 and 4.

    h) Newsletter
       - the Nov newsletter had to wait until after this Board meeting, so it
         could include the WNPPC student travel announcement.  Expect to send
         it later today.

5. Other Business

6. Approximate date of next meeting
   - typically in second half of January, to approve 2026 URS and GF
     competitions, and other minor business
   - GH will be in Europe Jan 23-Feb 12, would be best if we could hold the
     meeting just before

7. Adjourn
