
			CINP Board Meeting Agenda

			      Jan 27, 2025
             14:30 NL/14:00 Atl/13:00 East/12:00 MB&SK/10:00 BC

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https://uregina-ca.zoom.us/j/94522368393?pwd=UPJMOERqSmtbJACssv2hxpHpnKfBjY.1

Meeting ID: 945 2236 8393
Passcode: 050923

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*NOTE* NEW WAY TO ACCESS AGENDA MATERIALS:

- Chris Ruiz asked to have a secure documents area set up on the CINP website
  for this purpose, which is a great idea.  Shane Birley (website admin)
  promptly set this up for us.
  
To access the agenda materials, please go to the CINP website 
   http://cinp.ca/ 
and enter the following login information at bottom left
   Username: board
   Password: Nuclear$$2025
At the top, click on the tab marked "Board documents".  You should be 
able to download the documents from there.
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1. Approval of Agenda

2. Discussion between Board and SWG Chairs about CINP Brief preparations for
   LRP
   - after the discussion, the SWG Chairs can sign off

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Regular Board meeting then continues:

3. Approval of Minutes of November 24/24 (minutes by Chris Ruiz)

4. Finance Report (Greg)
   a) status of NSERC account and projection to March 31, 2025
   b) update on member invoices paid to date

5. Executive Director Report (Garth)
   a) Membership
      Associate Member 3-Year Renewals:
      179 - Roger Caballero-Foch (TRIUMF)
      183 - Mohammed Mubasher (Alberta)
      189 - Bryn Knight (Guelph)

      Remove (still no response):
      140 - Mike Pearson (Montreal)
      185 - Jessica Churchill (McGill)

      New Applications:
      253 - Hemanth Regi (Regina - Associate)
      254 - Lukas Opitz (Regina - Associate)

   b) Conference Support applications (FY25 expense)
      - Ab-Initio workshop
      - Women+ in Physics Canada

   c) Undergraduate Research Scholarships URS (FY25 expense)
      - NSERC application: 8*$6k=$48k plus $4.5k in travel supplements
      - actual 2023: 6*$5.5k=$33k plus $2.755k travel (typical year)
      - actual 2024: 10*$5.5k=$55k plus $5.2k travel (exceptional year)

      - propose a deadline of Monday, Feb 24 with decisions by March 24

      - given we do not yet know the status of the grant renewal, what should
        we do?
	- maybe we say that we will offer 6*$6k on March 24, and if the grant
          renewal goes well, we will offer 2 more once we know the grant?

      - need a motion to approve
      - need 1 member for selection committee

   d) Graduate Fellowship GF (FY25 expense)
      - NSERC application: 3*$15k=$45k
      - actual 2023: 2*$12.5k=$25k
      - actual 2024: 2*$13k=$26k

      - propose a deadline of Monday, March 24 with decisions by April 24
        - we will know our budget situation before we announce the awards
	- need a Board meeting in mid-April to approve a budget plan once
          the grant situation is known

      - need a motion to approve
      - need 1 member for selection committee

   e) Update on WNPPC Student Travel Award competition
      - 12 applications received (one was very late)
      - 8 awards given
      - Selection Committee: Gwen, Russ and Ruben Sandapen

   f) CAP Congress schedule update

5. News from TRIUMF

6. Other Business

7. Approximate date of next meeting
   - we will need a meeting to discuss proposed budget for FY25, and plan for
     next 5 years, as soon as possible after the NSERC results are announced,
     and before the Grad Fellowship selection committee meets

8. Adjourn
