
                        CINP Board Meeting Minutes

                               Apr 9, 2025
             15:00 Atl/14:00 East/13:00 MB/12:00SK+AB/11:00 BC

In attendance:
voting: Gwen Grinyer, Chris Ruiz, Rituparna Kanungo, Russell Mammei, Liliana
  Caballero
non-voting: Greg Hackman, Garth Huber
Minutes taken by Russell Mammei

1. Approval of Agenda
   Agenda re-arranged due to Emergency Drill at TRIUMF
	Moved: Gwen: Second: Chris

2. Approval of Minutes of Jan 27, 2025
	Moved: Gwen, Second: Lilian

3. Executive Director partial Report (Garth)
 
    e) Membership:
    Motion to approve applications: 255-264 and discontinue: 175.
    Moved by Gwen: Second by Chris

        New Applications:
          255 - Akshaya Vijay (Manitoba, Associate)
          256 - Remington Hill (Queen's, Associate)
          257 - Gabriella Gelinas (UBC, Associate)
          258 - Daniel Duque (UBC, Associate)
          259 - Filobateer Ghaly (Calgary, Associate)
          260 - Stephanie Ciccone (Guelph, Associate)
          261 - Anthony Roitman (McGill, Associate)
          262 - Heinz Asch (SFU, Associate)
          263 - Riya Rai (McGill, Associate)
          264 - Josha Issa (UVic, Associate)
        Discontinue:
          175 - Andrea Teigelhoefer (TRIUMF, Associate)
	  
   f) Update regarding LRPC and CINP Brief
	Garth Gave update: 2 co-chairs chosen as announced to community.
	5 out of 10 members selected so far.
   g) Update regarding CINP events during  CAP Congress week:  
	CINP Brief NOI due in a week. 1st Draft of Brief in one month. 

3. Finance Report (Greg)
   a) status of NSERC and Private accounts
        Private account FY24 year end balance: $18030.74
	- balance up $115 from last year
	- projecting a deficit next year, due to reduced contribution from
          St. Mary's.  i.e. several people will be removed from faculty
          membership status
   
   b) update on member invoices paid to date
        All members are paid for FY24/25 ($28k)
	- New invoices out soon for FY25/26.

   NOTE: we will need another Board meeting in late April or early May to
   approve the FY24 financial statements prior to the Institutional AGM
   
	Garth will make a poll looking specifically at May 2 or week of May
	12. Greg agrees to provide financial statements before then.
	
4. Executive Director Report Continued (Garth)
   a) Discussion of new NSERC MRS Grant
      - see attachment re. proposed budget plan for 2025-30
	Lots of discussion
	Motion: Accept the Budget Plan as proposed by Garth.
	Moved: Gwen. Second: Ritu

   b) Undergraduate Research Scholarships competition summary
      - the Board had authorized up to 6 URS to be awarded at the last meeting
      - no motion is needed unless you desire to award more than 6
	No Motion was made, keep at 6.

   c) Graduate Fellowship competition
      - will need a motion on the number of GF to award this year
      - GH will then communicate this info to the selection committee
	Motion: authorize 2 GF to be awarded this competition
	Moved: Russ. Second: Gwen

   d) Conference Support Applications
      - Gordon Research Conference on Nuclear Chemistry: 
	Motion: Award 0 dollars with rationale being our limited funds
        no longer allow CINP to support conferences held outside of Canada.
        Moved: Gwen. Second: Russ

      - Standard Model EFT meets Chiral EFT Workshop
	Motion: Award 0 dollars with rationale that the requested funds would
	not be used to support Canadian Researchers.
	Moved: Lilian. Second: Ritu
	
5. News from TRIUMF (Chris/Ritu)
	Tabled: out of time

6. Other Business
	Tabled: out of time

7. Approximate date of next meeting
   - Need a meeting soon after Greg completes his FY24 fiscal reports in late
     April or early May	
	Discussed earlier.

8. Adjourn
